An update is available which now allows us to consolidate both the progression of pay rates based on both date of birth and anniversary date within the same Employment Agreement. As an end user, this means that once the employment agreement for a level of the award is chosen, it will not need to be changed while the employee remains on that level. The rate of pay will automatically update as needed if the employee has a birthday or accrues another year of service (and the award requires an increased rate).
After applying this update it will be important to follow these steps:
1. Review your employee list and identify employees who are currently assigned as a Level 1 or Level 2 employee (either Day worker or Shiftworker)
2. Go to Employee > Pay run defaults and reassign them a new Employment Agreement. As an example, if the employment agreement was previously called "Day worker Level 1 Yr1" will now simply be called "Day worker Level 1"
The award will now look at both the employees age and the length of their service (with reference to their anniversary date) and automatically update their rate of pay as they progress.
This article provides guidelines about when to use the different work types and tags that are included as part of the pre-built Clerks Private Sector award package. For further information about this industry award, refer to http://www.fwc.gov.au/documents/modern_awards/award/ma000002/default.htm
Installing and Configuring the Pre-Built Award Package
For details on how to install and configure this Pre-built Award Template, please review the detailed help article here.
First Aid Officer
Use this work type when an employee who has been trained to render first aid and who is the current holder of appropriate first aid qualifications and is appointed by the employer to perform first aid duty. Using this work type will add a weekly allowance.
Use this work type when an employee is required to work more than 1.5 hours of overtime after their ordinary end time without being provided 24 hours’ prior notice.
Use this work type to record the number of kilometres an employee has travelled using their own motorcycle in the performance of their duties.
Motor Car Allowance
Use this work type to record the number of kilometres an employee has travelled using their own vehicle in the performance of their duties.
Public Holiday not Worked
Choose this work type where an employee is not required to work on a shift falling on a gazetted public holiday that the employee would have otherwise worked had it not been a public holiday.
Overtime Meal (4+ OT hrs)
Use this work type when an employee is required to work more than 4 hours of overtime after their ordinary end time without being provided 24 hours’ prior notice.
No Meal Break
A half hour unpaid meal break is automatically deducted for shifts over 5 hours. Use this work type to indicate that no meal break was taken during the shift so that a meal break is not deducted from hours worked. The employee will be paid at double their hourly rate if this occurs as per clause 26.1 of the Award.
Choose this work type when annual leave is taken as per clause 29 of the Award.
Choose this work type when personal or carer's leave is taken as per clause 30 of the Award.
Long Service Leave
Choose this work type when long service leave is taken
Choose this work type when unpaid leave is taken
Choose this work type when compassionate leave is taken as per clause 30 of the Award.
Time in Lieu Taken
Choose this work type when time in lieu is taken
TIL of Overtime
Choose this work type if the employee elects to accrue time in lieu rather than be paid for any overtime for a shift. Refer to clause 27.5 of the Award.
Assign this tag if the employee is employed as a seven day shift worker who is regularly rostered to work on Sundays and public holidays for the purpose of accruing an additional 1 week of annual leave per year.
First Aid Officer
Assign this tag to an employee who has been trained to render first aid and who is the current holder of appropriate first aid qualifications and is appointed in writing to perform first aid duty on a regular ongoing basis. If this tag is assigned to an employee, you will not be required to attach the First Aid Officer work type to the employee's timesheet as the allowance will be assigned automatically.
Assign this tag to an employee where their uniform is not laundered at the expense of the employer. Full time employees will be paid a weekly allowance. Part time and casual employees will be paid an allowance per shift worked as per clause 19.2 (c) of the Award.
Permanent Night Shift
Assign this tag to a shiftworker who is required to work night shifts that do not rotate with another shift or shifts or day work and which continues for a period of not less than four consecutive weeks.
TIL of OT
Assign this tag to an employee where they elect to permanently accrue time in lieu rather than be paid at overtime rates. Refer to clause 27.5 of the Award.
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