Handling field allowances using pay conditions

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Scenario
An employee is to be paid a 'Field Bonus' for each hour that they work. This allowance is not eligible for super payments.


Step 1: Configure Pay Categories
Configure the Field Bonus pay category as shown below.
  • Select a unit type of Fixed 
  • Set the Super Rate to 0%.



Step 2: Configure Work Type(s)
Create an Ordinary Hours work type that maps to an Ordinary Hours pay category. If applicable, enable it for all employees (otherwise you can enable it for specific employees in their profile)



Step 3: Configure Pay Conditions

Configure your pay conditions. Refer to our article on pay conditions for more information. To handle the field bonus, we'll add an allowance for each hour of 'Ordinary Hours' worked.



Once your rules are set up, be sure to activate them.

Step 4: Assign Rule Set to employee
In the 'Pay Run Defaults' section in each employee file, you'll now be able to select a Pay Condition Rule Set. Select the rule set that you created earlier


Step 5: Configure rate for Field Bonus
Assign a rate for the field bonus. Additionally, if all of the work for this employee is coming in via timesheets, untick the 'Show in Pay Run' checkbox for the Ordinary Hours pay category.




Step 6: Enter timesheets
Timesheets entered using the 'Ordinary Hours' work type will now be eligible for the Field Bonus.



Be sure to approve the timesheets so that they can be imported in the pay run.

Step 7: Import timesheets into pay run

Once the timesheets are imported into the pay run, you'll see that a Field Bonus has now been added for each hour worked.



Conclusion
This article shows how you could go about configuring a Field Bonus using Pay Condition rules. Combined with other rules, you can automate many parts of your typical payroll process.


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